Privacy Statement Half5

This privacy statement explains how Half5 ("we", "us", "our") collects, uses, and protects your personal data when you use our time tracking and billing application.

1. Data Controller

Half5
KvK number: 56845367
Address: Nijverheidsweg 1A, 4695RC Sint-Maartensdijk Netherlands
Email: support@half5.nl

2. What Data We Collect

We collect the following categories of personal data:

• Account Data: name, email address, password
• Company Data: company name, address, VAT number
• Time Tracking Data: recorded hours, project descriptions, activities
• Client Data: names and contact details of your clients
• Billing Data: invoice numbers, amounts, payment status
• Technical Data: IP address, browser type, device information

3. Why We Collect This Data

We process your personal data for the following purposes:

• Providing our time tracking and billing services
• Managing your account and subscription
• Processing payments
• Providing customer service and technical support
• Improving our services
• Complying with legal obligations

4. Legal Basis

We process your personal data based on:

• Contract: for delivering our services
• Legitimate Interest: for improving our services and security
• Legal Obligation: for complying with accounting and tax obligations
• Consent: for marketing communications (where applicable)

5. Sharing Data

We only share your personal data in the following cases:

• With trusted service providers who assist us in delivering our services
• By legal obligation or at the request of government authorities
• In the event of a sale or transfer of our business (after your consent)

We never sell your personal data to third parties for commercial purposes.

6. International Data Transfer

Your data is processed within the European Economic Area (EEA). If we process data outside the EEA, we ensure adequate safeguards in accordance with the GDPR.

7. Retention Period

We retain your personal data:

• As long as your account is active
• 7 years after the termination of your account (for tax obligations)
• Technical log data: up to 12 months

8. Your Rights

You have the following rights concerning your personal data:

• Access: the right to know what data we process about you
• Rectification: the right to have incorrect data corrected
• Erasure: the right to have your data deleted
• Restriction: the right to restrict processing
• Portability: the right to transfer your data
• Objection: the right to object to processing

To exercise these rights, you can contact us via support@half5.nl

9. Security

We take appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, destruction, or alteration.

10. Cookies

Our application uses functional cookies necessary for the operation of the service. For other cookies, we ask for your consent.

11. Changes

We may update this privacy statement from time to time. We will notify you of significant changes via email or our application.

12. Contact and Complaints

For questions about this privacy statement or the processing of your personal data, you can contact us:

Email: support@half5.nl
Address: Nijverheidsweg 1A, 4695RC Sint-Maartensdijk Netherlands

If you are not satisfied with how we process your data, you have the right to file a complaint with the Dutch Data Protection Authority.